Our Services
Our goal is to provide superb service in several key areas at a reasonable
price. The following is an overview of the major support services which we
provide:
Office Headquarters
- Maintain office space in Fairfax, VA a suburb of Washington, DC
- Provide a dedicated phone line and answer phones in the name of your
organization
- Receive mail and packages and process outgoing mail
- Provide onsite and/or offsite storage
- Maintain files and your organizational supplies
- Provide conference room for small groups (up to six)
- Mailing fulfillment
Financial/Organizational Management
- Process accounts receivable and payable
- Maintain banking relationships
- Assist board and volunteers in developing budgets
- Provide monthly financial statements, with historical comparisons, for
treasurer and board
- Arrange for 990 and 990-T filings and audits or financial reviews
- Process payroll and file reports (if needed)
- Setup merchant accounts and process credit cards
- Provide investment guidance
- Assist with regular state corporation commission filings
Database/Membership Management
- Maintain membership databases (online or off-line)
- Provide membership reports
- Produce membership and mailing lists
- Process new members
- Invoice existing members
- Recruitment programs
- Dues invoicing, recording, collection
- Communicate with members by phone and e-mail
- Directories
Communications
- E-newsletters
- Event notifications
- Write and edit copy
- Manage design, printing and mailing
- Update web site content
- Set up web email groups
Special Events Management
- Manage awards programs
- Site selection
- Contract negotiation
- Coordinate speakers
- Arrange for audio/visual
- Budget preparation and financial reporting
- Provide registration and attendee lists/prepare name tags
- Handle attendee registration
- Provide on-site logistics and management
- Manage exhibit sales and sponsorship
- Handle post meeting details such as compiling survey results
Board and Leadership Support
- Attend board meetings
- Coordinate meetings and provide advance materials, such as agenda and
minutes
- Assist with minutes if needed
- Follow up on board action items
- Maintain all board minutes for historical purposes
- Help with meeting logistics
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